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Tap into specialized functions in QuickBooks

desktop versions

Also, the software may limit entrepreneurs who desire greater flexibility. Reduce the time needed to categorize and record your deposits and expenses as it allows you to credit card and bank transactions into QuickBooks. Use automatic payment reminders to remind your customers when their invoices are due. As a result of these innovations, QuickBooks was able to capture about 80% of the small and medium businesses’ market for accounting software. And despite how fiercely competitive this market has become, it still holds the highest market share till today.

Quickbooks Online vs. Desktop: Which Is Best in 2023? – The Motley Fool

Quickbooks Online vs. Desktop: Which Is Best in 2023?.

Posted: Wed, 18 May 2022 17:08:25 GMT [source] migration is also a major issue with cloud-based applications. There hasn’t been a migration of data from one accounting environment to another that didn’t come with a few significant data issues. If you want to upgrade to an ERP system, it may take months or years of planning in advance to avoid any disruptions to your accounting work.

QuickBooks allows you to manage income, track expenses, and keep tabs on your business health. A huge benefit of QBO is its range of automation features that aren’t available in the desktop version. QBO can automate receipts, invoices, email reporting, and bank statement downloads. While the desktop version has some ability to memorize transactions, these still have to be sent to the client manually. QBO also backs up your data automatically and securely via Intuit’s servers, meaning you don’t have to stress about maintaining expensive hardware, data backup, or security breaches.

Poor Inventory Management

Hence, the invoicing software is designed to automatically create an invoice for repeat customers. This way, you do not have to input the required details over and over again. This feature does not only save time but also ensures you enter the accurate information for each customer. When you receive too many orders, if you do not have an efficient system, there is every possibility of mixing them up. QuickBooks for Mac is specifically designed for enterprises that use Mac computers.

Planergy is the best Procure-to-Pay software that directly integrates with QuickBooks Desktop. So if you need to improve your Procure-to-Pay process with better visibility of spend, budget control and visibility, AP automation, and much more – speak to us. It’s no fluke that QuickBooks Desktop continues to be an industry leader, with long-time users remaining loyal to the application and loathe to make a change. There’s a reason why these loyal users prefer QuickBooks Desktop to dozens of other applications, including the online version QuickBooks Online, that offer more bells and whistles, and more accessibility choices.


The software is not designed for “heavy lifting” and isn’t robust enough to handle large volumes of financial data or provide the financial visibility you need. QuickBooks Online from Intuit is our choice as the best business accounting software for small businesses because of its affordable pricing and array of features that make managing accounts and sending invoices easy. Small businesses need cost-effective accounting software that’s easy to use but still has the features they need to get the job done.

What Are the Benefits of QuickBooks Online?

There have always been alternatives to QuickBooks, and accounting software options are highly effective at doing all of the same essential tasks with each differing in offers and price. QuickBooks Premier best serves businesses with industry-specific requirements or high-volume inventory. In other words, industries such as retail, manufacturing, healthcare, and construction. Premier features consist of industry-specific information, job cost estimates, forecasting reports, and budgeting tools.

These may be small purchases, such as mileage and meals, or large expenditures, such as extended international travel. Regardless of the size or type of expense, QuickBooks Pro maintains a feature that allows users to record each one. In addition, expenses may be saved according to client or job, giving users the benefit of not having to reconcile them manually.

Similar to QuickBooks Online, it’s a cloud-based product that can be accessed with your secure login from any computer with an internet connection. We break down each of these products to help you understand the various versions in our QuickBooks Desktop comparison article. Employees or subcontractors can enter their own time as they progress through the day, or a bookkeeper can enter their weekly time if the employee submits a manual timesheet.


You can find a list of compatible mobile devices by checking the Intuit site and clicking the “see all” tab. Additionally, after setting up data categories, QuickBooks learns and starts performing the task for you. To gain more control, you can set up bank rules that will fine-tune automated transactions on the software.


For paying salary to your employees managing payroll, QuickBooks has all features. Monitoring sales and orders are difficult for any organization, whether small, medium-sized, or large. QuickBooks Enterprise is a program that can help you keep track of your sales more efficiently. You can track your sales agents and view expenses with this intelligent program, saving time and effort. QuickBooks Enterprise features a sophisticated inventory function that allows you to construct sub-assemblies without manually entering them quickly. You also don’t have to be concerned about stock levels below or above a certain threshold.


This means you’re automatically able to balance your accounts to make sure you have enough money in to cover the money out. Once set up, you can have a full financial picture of your business’s performance, at any given time. Small business accounting software is a digital investment that replaces the process of collecting receipts and manually recording business expenses and revenue. Furthermore, investing in accounting software for your small business is more affordable than hiring an accountant. QuickBooks is easy to use and helps automate accounting tasks such as bookkeeping, invoicing, time tracking, expense tracking, inventory tracking with increased accuracy.

An Affordable Bookkeeping Alternative to a CFO

This makes it easier to document and maintain an accurate record of all capital ascreative accounting definitions, including acquisition costs and asset status. The iOS and Android apps for phones and tablets are available and included with your QuickBooks Online account. The app gives you access to all features of the service on your mobile device.


QuickBooks allows users to create and issue electronic invoices; no printer or paper is needed. If your business makes sales frequently, this feature saves you time, reduces stress, and cuts down on the budget for paper and printer ink. Assigning payroll to job tasks on QuickBooks helps to generate a job cost report that reflects the labor cost of an employee. You can also use the time feature to track time spent on the job and create paychecks. Payroll accounting is a critical accounting task that requires a high level of precision.

SaaS accounting applications are starting to find their place in the world of finance and accounting. Actually, if you’re using the QuickBooks Desktop version, there’s probably no other alternative but to switch to a SaaS platform (e.g., QuickBooks Online). If appropriately set, some of the platforms provide data visualization of your financial information, allowing you to perceive your data the way you like. QuickBooks also has help functions and other functionalities like pre-authorization of electronic funds and time tracking options for employees. A cloud solution called QuickBooks Online is also provided by Intuit in which the user can access the software with a secure logon by paying a subscription free.

Best Accounting Software For Nonprofits 2023 – Forbes Advisor – Forbes

Best Accounting Software For Nonprofits 2023 – Forbes Advisor.

Posted: Wed, 08 Mar 2023 06:26:00 GMT [source]

QuickBooks is available in four desktop versions and three online versions depending on your unique needs. When QBO first became available in 2013, it had some limitations including basic reporting. These issues have since been fixed with QBO providing immediate access to the latest version of the software at no additional cost.

Even for business owners and users who lack financial or accounting background, QuickBooks is generally considered easy to use and understand. Another benefit of QuickBooks is in the availability of ready-to-use templates to create charts, business plans, invoices and spreadsheets. It can also help save time and effort for business owners by automating their signatures on business checks. Integration with other applications is also a big advantage of QuickBooks. It has a user-friendly interface and can guide users through each of its features.

Although QuickBooks helps to automate accounting tasks, it cannot do everything for you. We know that running a business is not one of the easiest tasks available. So, there will be times when you will forget to update your transactions on the software. This happens mostly with desktop versions that require you to be in the office to manually input items.

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